Every RFP.
Every channel.
Answered instantly.
LeadToConference listens to email, phone, web forms and chat — captures every request for proposal, builds it for you, and runs the workflow so your planners can finally do the planning.
Conference planners are drowning in inbound — and losing revenue every day.
RFPs scattered everywhere
Email, voicemail, web forms, LinkedIn DMs, walk-ins. Nothing is in one place.
48 hours to first reply
By the time your team drafts a proposal, the lead has already booked a competitor.
Manual data entry kills mornings
Planners spend 60% of their week re-typing the same details into the CRM.
30% of inquiries slip through
Without a single source of truth, leads disappear into inboxes and never resurface.
One AI receptionist. Every channel handled.
Listens everywhere
Connect Gmail, Outlook, your phone line, website chat and forms. LeadToConference monitors them 24/7.
Builds the RFP
Extracts dates, headcount, budget, A/V needs, dietary, room layout — and structures a complete proposal brief.
Automates the workflow
Routes to the right planner, requests venue availability, drafts the response, and books the follow-up.
One calm dashboard
Your planner sees every active RFP, status, and next action. No spreadsheets. No chasing.
Try the widget your leads will use.
Drop it on your site. A clean, conversational form that captures every detail — and triggers an instant AI-drafted proposal.
What kind of event?
Pick the closest match.
A different kind of Monday morning.
- 48 hour average response time
- 60% of week spent on data entry
- 30% of leads lost in inboxes
- Planners burnt out by Wednesday
- Spreadsheets as source of truth
- 4 minute response, 24/7
- RFPs auto-built in seconds
- 100% of inquiries captured
- Planners focus on the close
- One dashboard. Zero chaos.
Speaks to the tools you already run on.
LeadToConference plugs into your PMS, booking systems and inbound channels — and we add new integrations every month.
PMS for modern hotels and conference venues.
Booking and inquiries for meetings and events.
Simple pricing. Aligned with your results.
One setup fee to get you live, then you only pay when we deliver a qualified RFP.
Setup & integration
We connect LeadToConference to your PMS and inbound channels, configure your proposal templates, and train the AI on your venue.
- PMS integration (Opera, Amadeus, Mews, etc.)
- Email, phone, chat & web form connections
- Proposal templates & brand voice tuning
- Team onboarding & handover
Pay per qualified RFP
Only pay when the AI captures and qualifies a real lead. No monthly minimums, no per-seat fees.
- Unlimited channels & users
- Unlimited drafted proposals
- Live dashboard & analytics
- You only pay for qualified RFPs
Join the waitlist today.
We're onboarding new venues in waves. Drop your email and we'll reach out as soon as a spot opens up.